Ultimate Excise Tax Guide – definition, examples, state vs. federal

Ultimate Excise Tax Guide – Definition, Examples, State vs. Federal

Here’s everything you need to know about excise taxes. From a simple definition to calculating excise tax and everything in between, we’ve compiled the ultimate guide to excise tax.

What is an Excise Tax?

Excise taxes are type of indirect tax levied on specific goods, services and activities. Products like motor fuel, tobacco, and other heavily regulated goods are subject to excise taxes. Certain activities like highway usage can be subject to excise tax too. Often the cost of the tax is included in the cost of the product, meaning the end consumer doesn’t see the excise tax on their receipt.

Excise taxes are applied either as a per unit tax or as a percentage of price. Motor fuel is taxed by the gallon, but air travel is taxed as a percentage of the ticket cost. Federal and state jurisdictions determine the rate for excise taxes.

What is the Difference Between Federal and State Excise Taxes?

Excise taxes can be levied by a variety of entities including federal, state and local jurisdictions. That means you may have to pay excise taxes to both federal and state agencies but also to your county or city.

On top of that, excise taxes are filed much more frequently than individual income taxes. Due dates are set by the jurisdiction, often every month or every quarter.

Federal excise taxes for motor fuel can be reported on Form 720. Federal tobacco and cigarette taxes are reported on Form 5000.24. State excises taxes must be reported on various forms depending on the product, where it was sold, and other factors.

Sales Tax vs. Excise Tax

Sales tax applies to goods and services we purchase every day. Books, furniture, dry cleaning, movie tickets, etc. Essentials are often exempt from sales tax. Rent, utilities, groceries, etc.

The sales tax rate is determined by state and local governments. The rate might change depending on the good or service. Sales tax is usually levied as a percentage of the item’s price.

There are three main differences between sales tax and excise tax.

  1. Sales tax applies to almost anything you purchase while excise tax only applies to specific goods and services.
  2. Sales tax is typically applied as a percentage of the sales price while excise tax is usually applied at a per unit rate.
  3. Sales tax is visible on your receipt while excise tax is often applied before the sales price. Note: Excise taxes are often subject to sales tax, so you can pay tax on tax.

Who Pays Excise Taxes?

Here’s where it gets tricky.

The cost of excise taxes is usually factored into the cost of the product. So the end-consumer might be paying for excise taxes but they won’t see it on the receipt.

The real question is: who’s responsible for collecting excise taxes?

The quick answer is: it depends on the product being taxed.

For example, tobacco excise taxes are collected by the distributor, wholesaler, and/or retailer.

Of course, there are always exceptions. It all depends on who’s buying the product, what it’s being used for, and where it’s going. Sometimes the tax rate changes based on those factors, sometimes it’s exempt from the tax.

For example, in some states fuel is exempt from excise tax if it’s being used for aviation.

How Often Do You File?

Certain federal excise taxes are filed on Form 720 Federal Excise Tax Return every quarter.

State excise taxes are typically filed monthly. The due dates vary by jurisdiction and the type of return being filed.

How to Calculate Excise Tax

It’s time to calculate excise tax. Here’s an example based on tobacco.

Let’s say the tax rate on cigars in Alabama is 4 cents per 10 cigars. So if you’re a tobacco distributor and you purchase a case of 1,000 little cigars from the manufacturer. You’ll need to collect $4.00 in state tax on that case. Now let’s calculate the federal tax. Currently the federal tax rate is $1.01 per 20-pack of cigars. So you’ll need to collect $50.50 in federal tax on that case. Total tax on your case of 1000 little cigars is $54.50.

Here’s the math:

1,000 little cigars in case

State tax rate: $0.04 / 10 cigars

Federal tax rate: $1.01 / 20 cigars

1000/10 = 100

1000/20 = 50

$0.04 x 100 = $4.00

$1.01 x 50 = $50.50

$4.00 + $50.50 = $54.50

Completing that process repeatedly for thousands of transactions can be time-consuming and error prone. Not to mention the complex rules that are applied to determine if a product is taxable in a jurisdiction and determine the correct product category.  Excise tax determination software helps ease the process.

Questions to Ask When Filing

Filing excise taxes is complicated. There are tens of thousands of different combinations that may apply based on your jurisdiction, the product, where that product is going, and what it’s being used for. Here are a couple questions to keep in mind when filing:

  • Who is the customer? Are they exempt?
  • Where is the product going? Do I pay the origin or destination taxes?
  • Has the product been diverted from the original destination?
  • What is the product being used for?

Where Does the Tax Revenue Go?

It often depends on which tax is responsible for the revenue.

Some tobacco tax revenue goes to cancer research and smoking prevention and cessation programs.

Gas tax revenue is often used to fund infrastructure maintenance. And aviation fuel taxes fund air traffic control operations.

Some revenues go straight to the general fund in that jurisdiction and can be used for a variety of programs. Other excise tax revenue can be used for future funding of large capital projects.

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    Liz Wickman

    Liz Wickman

    Marketing Manager

    This analysis is intended for informational purposes only and is not tax advice.  For tax advice, consult your tax adviser. See the full disclaimer here.