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Avoiding Costly Mistakes in Fuel Tax Reporting

Master Compliance, Minimize Risk, and Reclaim Control

Struggling with the complexities of fuel tax reporting? You’re not alone. Navigating diversions, flash title transactions, and conflicting data can lead to penalties, cash leakage, and unnecessary stress across your organization. This webinar delivers clarity and practical solutions to the industry’s toughest tax challenges.

We address the core challenges of fuel tax reporting:

  • Complex transactions and movements: diversions across states, flash title deals, and transloading that complicate accurate, compliant reporting.
  • Data and process breakdowns: inconsistent counterparty reporting, manual spreadsheet workflows, and limited oversight driving errors and rework.
  • Reconciliation and audit exposure: unreconciled ledgers vs. returns leading to amendments, auditor interpretation disputes, and prolonged risk.
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Learning Objectives

By attending this webinar, you’ll discover how to:

  • Simplify Complex Reporting: Tackle special scenarios like diversions and flash title transactions with confidence.
  • Automate for Accuracy: Transform manual reconciliation with automated workflows to reduce errors and costly amendments.
  • Gain Teamwide Visibility: Get executive-level dashboards for team workloads, deadline tracking, and compliance risks.
  •  Centralize Your Fuel Data: Leverage technology to track licenses, bonds, collection allowances, and audit events, all in one place.
  • Navigate Audits with Confidence: Develop practical strategies for addressing situations where an auditor’s statutory interpretation or reporting expectations differ from yours, using clear communication and documentation to advocate for your position.
  • Protect Your Organization: Reduce audit risk, avoid penalties, and save resources by aligning your processes with regulatory expectations.

Meet the Presenters

Bob Donnellan

Bob Donnellan
Motor Fuel Tax Subject Matter Expert at IGEN

With over 40 years of experience in the oil industry, Bob has been teaching the FTA Basic Motor Fuel training for more than 19 years.

Kelly Grace
Director, Advisory – ECS – Motor Fuels and Excise Tax at Weaver

Kelly has more than 14 years of experience in professional accounting with a focus on complex fuel excise and sales and use tax matters, with experience building, testing, and implementing tax logic for Avalara, IGen, Sabrix, SAP, and Right Angle. She is well-versed in planning and directing Federal and State motor fuel and sales tax audits.

Nick Milledge

Nick Milledge
Vice President of Product Marketing at IGEN

After 11 years in indirect tax, specializing in oil and gas, Nick had the opportunity to pursue a passion for helping others elevate their tax teams through innovation. Since 2019, he has been working with talented clients and partners to transform the way complex processes are completed.